prioritization based on the category of work) and when there are more categories of work, greater segmentation is useful. Remember – a priority matrix is categorical prioritization (i.e. This is valuable when organizations need a wider range of options for categorizing projects. If no prioritization is done in an environment with a high volume of work requests, work intake simply becomes a matter of starting projects on a first-in/first-out basis, which violates the principles of portfolio management ![]() In this way, we can further segment priorities across each impact level. We can add an urgency dimension to the priority matrix by using three columns in the matrix below (each column representing a different level of urgency). In the example below, we expand this much further to provide a greater range of priority categories within the must do/need to do/should do/could do paradigm (each row representing a different level of impact). The most simplistic prioritization matrix has three choices, the classic low/medium/high, but some organizations may utilize “must do”, “need to do”, “should do”, and “could do” priority assignments. A priority matrix is easy to understand and simple to use because calculations are not required. It has three primary strengths: simplicity, speed, and applicability to all types of work (projects and operational work). What is a Priority Matrix?Ī priority matrix is a tool used to categorically prioritize types of work. Similarly, the High transition will have this post function to set the Priority field as High, and the Medium transition to set the value to Medium, and Low to Low.Īfter the post function is set, let's create an automation rule that triggers the appropriate transition depending on the urgency and impact selected during request creation.In this post we will cover what a priority matrix is and how to use a prioritization matrix in the context of project portfolio management. In the post function, update the Priority field to match the transition, for example, the Highest transition will have a post function that changes the Priority field to Highest. Select the Update Issue Field post function. In each of these transitions, add a post function.
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